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    A Guide to Commercial Real Estate Closing Documents

    The closing process is where your commercial real estate investment becomes official. Here are all the documents you'll encounter at close.

    Cameron Samimi

    Written by Cameron Samimi

    EVP, Investment Sales · DRE #02035763

    Reviewed by the Samimi CRE Advisors transaction desk

    April 5, 2025Updated on March 24, 2026

    A Guide to Commercial Real Estate Closing Documents

    Closing on a commercial real estate transaction involves more documentation than a residential sale. Understanding what each document does helps you close with confidence.

    Key Seller Documents

    • Grant Deed: Transfers legal ownership of the property from seller to buyer
    • Bill of Sale: Transfers personal property included in the sale (appliances, laundry equipment)
    • Assignment of Leases: Transfers all tenant leases and security deposits to the buyer
    • Assignment of Contracts: Transfers any service contracts (landscaping, elevator, pest control)
    • Seller's Affidavit: Certifies that the seller has disclosed all known material facts about the property
    • FIRPTA Certification: Certifies whether the seller is a foreign person for withholding purposes

    Key Buyer Documents

    • Promissory Note: The loan commitment — promises to repay the mortgage
    • Deed of Trust: Gives the lender a security interest in the property
    • Closing Disclosure (CD): Final breakdown of all costs and credits at closing

    Title and Escrow Documents

    • Title Insurance Policy: Protects buyer (and lender) against title defects
    • Preliminary Title Report: Reveals existing liens, easements, and encumbrances
    • Escrow Instructions: The agreement governing how escrow holds and disburses funds

    Samimi CRE Advisors coordinates every aspect of the closing process for our clients. Contact us to learn how we make transactions seamless.

    Cameron Samimi

    Written by

    Cameron Samimi

    EVP, Investment Sales — Lyon Stahl Investment Real Estate · 334+ transactions, $446M+ volume

    Looking for a listing agent in Los Angeles County?

    Choose Cameron Samimi at Lyon Stahl Investment Real Estate as your listing agent for your apartment building or investment property in Los Angeles County. Start with a property-specific valuation and a conversation about pricing, buyer outreach, and your sale timeline—including larger apartment buildings and portfolios.

    Samimi CRE Advisors’ career track record includes 334+ transactions and $446M+ in sales volume. Review the transaction track record and Cameron’s Los Angeles County multifamily services to evaluate the fit for your property. Results depend on the property and market; no sale price or timeline is guaranteed.

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